Wednesday, September 25, 2002
4:00 P.M. ____ Hotel Check-In and Conference Registration
6:00 P.M. _____Reception
Thursday, September 26, 2002
7:00 A.M. _____Continental Breakfast
8:30 A.M. _____Welcome
8:45 A.M. _____Plenary Session
the Courts: The First Seven Days
10:30 A.M._____Concurrent Panels
Aftermath: Court Administration and Practice Issues
_____Getting the Word Out: Communication, Coordination, Collaboration
_____The Bar Response: Legal Assistance for Victims and Families
11:45 A.M. ____Lunch and Speaker:
______________Raymond W. Kelly, Police Commissioner, New York City
1:15 P.M. _____Plenary Session
_____Safety and Security Policy Issues Facing Court Administrators
2:45 P.M. ______Concurrent Panels
_____Out of the Goodness of Our Hearts: Managing the 9-11 Charities
_____New Threats: Bioterrorism
4:00 P.M. _____Adjourn
Friday, September 27, 2002
7:00 A.M. _____Continental Breakfast
8:30 A.M.____ _Guest Speaker:
______________ Kenneth R. Feinberg, Special Master,
______________September 11th Victim Compensation Fund
9:00 A.M.____ _Plenary Session
_____Emergency Preparedness Plans: An Overview of Policy and Practice Issues
10:45 A.M. ____ Concurrent Panels
Cost of Preparedness: Budget Issues and Funding Opportunities
_____New Threats: Cyberterrorism
_____The Legal Aftermath: Terrorism Laws and Disaster-Related Litigation
_____Emergency Preparedness Plans: A Practical Workshop
Noon _________ Chief's Roundup
12:30 P.M._____ Closing Remarks
Leading the Courts: The First Seven Days
Everyone believes that their court facilities will not be targeted for a terrorist attack, or that disasters, natural or man-made, only happen to other people. Yet, as we are all too aware, catastrophic events can happen to anyone, at any time. Hurricanes, floods, fire, and earthquakes, as well as terrorism and civil disorder all threaten the ability of the courts to remain open. During this plenary session, judges and court administrators will discuss challenges they faced when presented with a catastrophic event and the critical leadership and policy making roles they each played in the first hours and days following the event.
The Aftermath: Court Administration and Practice Issues
Court systems must take action in the face of natural or man-made disasters. The actions needed can include: relocating courts to temporary quarters, suspending state statutes of limitation, extending motion filing and response deadlines, expediting court procedures, recreating or restoring documents, and developing systems of contacting employees, jurors, litigants and attorneys. This panel will discuss the steps that court leaders have taken when faced with a disaster.
Getting the Word Out: Communication, Coordination, Collaboration
In responding to a disaster, court policymakers must decide what message to send, to whom and how to send it. Court administrators and public information officers will address policy and practical issues surrounding internal and external communications during and following a disaster, including communicating with: court personnel; court users (e.g., the bar, jurors, and litigants); other government agencies; and, the public.
The Bar Response: Legal Assistance for Victims and Families
Large scale disasters may create a large demand for legal services among victims and their families. Members of state, national and specialty bars will discuss how to devise a disaster relief program and how to mobilize a pro bono effort in the immediate aftermath of a disaster. Their discussion will address the challenges of providing effective representation to meet the short and long-term legal needs of victims and their families and the special considerations that arise in mobilizing a pro bono effort to meet these needs
Safety and Security Policy Issues Facing Court Administrators
Disasters and potential threats challenge a court systems ability to ensure a safe and secure court environment. During this plenary session, court administrators and public and private security experts will discuss the lessons learned from their experience with disasters and describe procedures for addressing potential threats. Panelists will describe the decisions that must be made in emergency situations and discuss who should be responsible for making those decisions. Other issues to be explored include: the importance of collaborating with public and private entities; budget and fiscal considerations and design and facilities planning issues; and the impact of increased security on court access, especially with respect to the public and the bar.
Safeguarding Court Records: Paper, Microfiche and Automated Data
Court systems must engage in substantial amounts of record keeping, including paper records, image based records (e.g., microfilm and fiche), and automated data records. This session will enumerate threats to key court system records and examine ways in which such records can be protected or, when necessary, recovered or restored.
Out of the Goodness of Our Hearts: Managing the 9-11 Charities
The legal and policy implications of the outpouring of charitable donations following September 11 exceeded all other similar efforts and are still unfolding. This panel will explore the New York experience and the experiences of other states in managing and coordinating the charitable response to disaster. Issues addressed will include: regulatory and enforcement issues; the challenges of defining the terms "disaster" and "victims"; and the role of government agencies in monitoring solicitation and distribution of gifts.
New Threats: Bioterrorism
Chemical and biological terrorism threaten our most valuable resource: our people. Scientific and legal experts will educate attendees on the nature and risk of these new threats. The panel will discuss the potential strategies for responding to and preventing chemical and biological attacks and the costs of implementing these strategies.
Emergency Preparedness Plans: An Overview of Policy and Practice Issues
Writing a preparedness plan requires courts to think in new directions and consider circumstances outside normal business operations. A panel of court administrators and private industry representatives will discuss how they developed their plans and what the plans include. These state and federal court administrators will discuss the policy implications and decision making process involved in creating and implementing a plan focusing on the collaborative effort needed between the courts administrators, and local, state, and national officials.
The Cost of Preparedness: Budget Issues and Funding Opportunities
This panel will explore public and private funding available for preparedness programs. The discussion will cover risk assessment and business continuity planning. Panelists will review the elements of a reasonable cost - benefit analysis of disaster preparedness plans and explore how the costs may be met.
New Threats: Cyberterrorism
With increasing dependence upon computers, computer networks and the Internet comes increasing vulnerability to this new threat. A panel of technical and legal experts will educate attendees on the nature, extent and potential costs of these new threats. The panel will discuss how to assess the risks and how best to prepare for and respond to cyber-attacks.
The Legal Aftermath: Terrorism Laws and Disaster - Related Litigation
In the days immediately following September 11, Congress and
state legislatures passed laws criminalizing "terrorism",
expanding the powers of law enforcement and granting aid to victims.
This panel will explore how these laws have begun to alter the
administration of criminal and civil justice. This panel will
consider whether court systems and the bar should anticipate an
onslaught of disaster-related litigation and whether it will arise
out of existing law or be generated by this new legislation. The
panel will address the steps that courts have taken to prepare
for disaster-related increases in caseloads.
Plans: A Practical Workshop In this interactive how-to
session, a panel of court administrators and members of the public
and private sector who have written and implemented emergency
preparedness plans will explore with attendees the detailed process
of developing and implementing these plans. Panelists will address
issues such as the formation of a planning committee, the elements
of a plan, approval and funding of a plan, plan distribution and
where responsibility for staff training, plan updates and ongoing
administration of the plan should reside within the organization.
Attendees are asked to bring copies of their existing plans for
Emergency Preparedness Plans: A Practical Workshop
In this interactive how-to session, a panel of court administrators and members of the public and private sector who have written and implemented emergency preparedness plans will explore with attendees the detailed process of developing and implementing these plans. Panelists will address issues such as the formation of a planning committee, the elements of a plan, approval and funding of a plan, plan distribution and where responsibility for staff training, plan updates and ongoing administration of the plan should reside within the organization. Attendees are asked to bring copies of their existing plans for discussion.